Race Director Toolbox

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Best Practices Consultancy 
Paratriathlon Course Design Considerations 
First Time Race Director Information 
Race Director Resource Guide 
USA Triathlon Sanctioned Events Location Guide 
Social Networking 
Newsletters 
Fast Pass 
Vendor and Partner Opportunities 
USA Triathlon Certified Officials 
Insurance 
Forms and Other Resources 
USA Triathlon Race Director Commission 
Elite Athletes 
Other Helpful Tools 

Services and Resources

The Event Services team is here to support the race-directing community through a variety of new and existing services and programs, including:

Best Practices Consultancy 

The Event Services Consultancy program is the first of several such forthcoming initiatives. In a nutshell, it's an opportunity to request that an Event Services member join you at your event, observe best practices and give feedback as requested.  For more information and to apply for this program, email eventservices@usatriathlon.org

Paratriathlon Course Design Considerations

The Paratriathlon Course Design Considerations page is a compilation of interviews with paratriathletes, giving you some great ideas on what to do and what to avoid at your para-friendly event. Certified Race Director Penni Bengtson also writes about her experience with paratriathlon. 

First Time Race Director Information

The information in this section is designed to help the first time event director begin planning their events.. The information is comprehensive and brought to you from race directors across the nation and includes event planning, production, insurance, sanctioning, and much more. 

Coming soon...

Race Director Resource Guide

The Event Services team is happy to announce the availability of the 2011 Race Director Resource Guide. This guide is a one-stop-shop and has been developed to assist in the planning stages of multisport events. The companies and organizations listed in this guide have been recommended by race directors for race directors.

To view the Race Director Resource Guide, email Event Services at eventservices@usatriathlon.org to request the password and then click here. 

If you would like to recommend a company or organization for the next edition of the resource guide, please contact the Event Services Team.

USA Triathlon Sanctioned Events Location Guide

This tool is a resource offering assistance when planning the location of your next multisport event. Multisport is rapidly growing and choosing a prime location to host your event can be tricky. The Events Location Guide is designed to identify market opportunities and/or competition challenges when planning your next event. To view maps of all 2010 events, click here.

Social Networking

The Event Services team is happy to announce a social networking opportunity for our sanctioned race directors. 

Please join the USA Triathlon Race Directors Google group, designed specifically for multisport race directors. This group provides the opportunity to network with race directors across the country, ask peers for advice and brainstorm ideas to improve your event. The knowledge and field experience that each race director brings to the table is a powerful resource. 

To join, go to http://groups.google.com/group/RaceDirector and request to be added to this group.

Newsletters

USA Triathlon Race Director Newsletters are full of information and answers to some great questions. Please click here to view the newsletter archives. 

Fast Pass

For information about access to the Membership List and information on how to let you athletes register early, click here.

Vendor and Partner Opportunities

USA Triathlon's marketing and support partners are pleased to provide a variety of opportunities that allow race directors to save money, raise the production value of sanctioned events and sample partner products out to the membership. Access to these sponsor and partner opportunities is limited to USA Triathlon sanctioned events and is password sensitive as you must be current sanctioning race director. If you are, and would like to access this page, please email the Event Services Department at eventservices@usatriathlon.org for the password.

Gatorade is a Gold-Level partner and the official sports beverage of USA Triathlon. Gatorade is the longest-tenured corporate sponsor in the history of USA Triathlon, with the relationship dating back more than 10 years. In addition to providing product for each of USA Triathlon's national championship events, Gatorade will supply G Series Pro Endurance Formula and merchandise annually to a maximum of 85 USAT sanctioned events. 

Please answer the questions below to determine if your event meets the requirements of Gatorade sponsorship.

1. Are you a USAT Certified Race Director?

2. Is your event Intermediate, Long or Ultra distance?

3. Does the race have 400 or more athletes participating or is the race is of elevated status, i.e. a regional or national championship?

If you have answered ‘yes’ to all three questions above, congratulations, the event maybe be eligible for sponsorship. Please contact eventservices@usatriathlon.org for access to the application.

GU Energy Sponsorship
GU Energy Labs is fueling the multisport lifestyle as a Silver Level Sponsor of USA Triathlon and is offering a level of product support for USA Triathlon Sanctioned Events.  As the official gel and energy chew sponsor of USA Triathlon, GU invites you to participate in their Sanctioned Event Race Director Discount Program!  

Click here for information on having USA Triathlon Certified Officials at your event. 

Business Owner Policy

USAT is happy to announce the availability of a business owner's insurance policy that can be purchased by sanctioned event directors. This coverage protects your business from claims arising from alleged bodily injury, personal injury or property damage liability and is meant to supplement the sanctioned event insurance. Coverage cost is based on the amount of revenue and the number of events produced by the company.

USAT Event Director BOP Program Summary
USAT Event Director Program BOP Application

Medical Malpractice Insurance

Please contact Event Services for information on this coverage. 

Please contact eventservices@usatriathlon.org for the password to access these forms. Please contact ESIX at 678-324-3320 for more information on this opportunity.

Forms and Other Resources

USAT Pre- and Post-Event Forms
Results requirements
Incident report form
Post-race accounting form
Athlete excess coverage handout
Race director checklist
Official's evaluation

USAT Resources
Packet pickup guide
Most commonly violated rules 
Message from the head referee
Weather contingency plan
Suspended athlete list

Elite Athletes

USAT Elite Athlete List
Looking for a list of licensed elite athletes? Please visit the elite athlete qualification page for a current listing of all licensed elites. This list will be updated weekly.

Race Directors– Please note that we are experiencing problems of athletes WITHOUT current USAT Elite Licenses racing at $5K+ prize money events. This is against USAT rules and will lead to suspension of these athletes. The athletes know this is not allowed, but unfortunately it is still happening. You can help them to not put their careers at risk by checking the USAT current elite athlete list as elites register for your event. If your athlete is not on the list, feel free to direct them to Jocelyn Buras or the USAT website to take care of their membership.

If it is a foreign athlete, he or she must do one of the following (these are the only two options):

1.) Present a current elite license from their National Federation in addition to paying the $10 USAT one-day license fee (must also sign the USAT waiver).
OR
2.) Present a current USAT foreign elite license.

Please contact Jocelyn Buras or 719-955-2678 with any questions.

USA Triathlon Race Director Commission

The RDC functions as an advisory board to the USA Triathlon National Board of Directors. There are up to 11 participants on the commission, appointed by the Board and led by a Chairperson. Conference call meetings are held monthly during the offseason and with less frequency during the heart of the racing season.

Helpful Tools

U.S. Multisport Directory
The U.S. Multisport Directory (USMD), the nations largest Event Directory, celebrated its 6th edition in 2009. This publication is a comprehensive digest for triathlons, duathlons, running events, adventure races, cycling events and more. In addition to over 2,600 individual event listings, we also offer listings for coaches, camps, clinics, clubs and much more.  Take advantage of the U.S. Multisport classified event listings. List your event information easily and proof the information right online! The online process will show you what your ad will look like in the Directory, a new and slick way of entering and updating your information. You can also choose the icons (USAT, Kids, etc.) which will apply to your event listing.
https://www163.safesecureweb.com/USMultiSport/Register.aspx

Race Course Mapping Tool
One Million Revolutions, producer of the Musselman Triathlon, has partnered with USAT to provide a race course mapping tool specifically for race directors. The online tool combines Google Maps with an easy-to-use system for creating, editing, and displaying each segment of your race (swim, bike, etc) on a dynamic, interactive map. Once a course is plotted, elements can be added to produce for your athletes a complete "digital tour" of your event. The maps can be seamlessly integrated into any website, and can be used to satisfy the USAT sanction requirement for course maps.

An example of a complete map can be found here:
http://www.onemillionrevolutions.org/maps/map.php?ID=1

For more information on the mapping tool and to sign up for a trial version, please visit:
http://www.onemillionrevolutions.org/maps/trial.php?r=usat or email jeff@onemillionrevolutions.org

USAT Educational Tools
Information about educational opportunities for Race Directors can be found on our Education page.